Exhibitor Checklist for ILOE Studios: Must-Have Essentials for Showcasing Your Brand

As an exhibitor at ILOE Studios 2025 in Rosemont, Chicago, March 23-25, you’re stepping into the premier trade show for luxury outerwear and women’s fashion in North America. Whether you're an established brand or debuting your collection, maximizing your presence at the show requires careful planning and preparation. To help you shine, here’s a comprehensive checklist of essentials every brand needs to know and bring when showcasing at our event.

1. Booth Setup & Design Plan

Your booth is the face of your brand during the show, and it’s essential to create an inviting, visually appealing space that showcases your collection effectively. Plan your layout ahead of time to ensure smooth setup.

  • Must-have: Booth layout/design, including signage, displays, and lighting
  • Pro tip: Incorporate interactive elements (like touch-and-feel displays) and visuals (large product images or videos) to engage attendees.

2. Branding & Marketing Materials

Strong branding is key to leaving a lasting impression on potential buyers and partners. Make sure your brand story is clearly communicated through your marketing materials.

  • Must-have: Business cards, brochures, lookbooks, and branded swag
  • Pro tip: Consider having QR codes that link directly to your product catalog or website for a seamless digital experience.

3. Product Samples & Inventory

Your products are the star of the show, so ensure you have enough samples and full-sized products to display. Consider bringing a mix of bestsellers and new releases to pique buyer interest.

  • Must-have: Full range of product samples (luxury outerwear, accessories, footwear)
  • Pro tip: Organize samples in a way that reflects your brand’s story—highlight key features, materials, and craftsmanship.

4. Sales & Order Forms

Many retailers attend trade shows ready to buy, so be prepared to take orders on the spot. Make it easy for potential buyers by having clear order forms and pricing sheets readily available.

  • Must-have: Order forms, wholesale pricing lists, and a system for processing orders
  • Pro tip: Offer exclusive show-only discounts or special deals to incentivize buyers to place orders during the event.

5. Technology for Showcasing

Tech can take your booth to the next level. Whether you’re using a tablet to showcase lookbooks or an interactive display to demo products, make sure everything is fully charged and functional.

  • Must-have: Tablets, laptops, or digital screens for showcasing your collection
  • Pro tip: Bring extra chargers and backup tech (such as portable battery packs) to ensure your devices stay powered throughout the show.

6. Social Media Plan

Leverage the excitement of ILOE Studios to boost your brand’s social media presence. Share behind-the-scenes content, tag buyers and influencers you meet, and use event hashtags to engage with the community.

  • Must-have: Instagram, TikTok, LinkedIn, or Facebook accounts ready to post live updates
  • Pro tip: Schedule posts in advance, and consider offering a live demo or walkthrough of your booth via Instagram Stories or live-streaming.

7. Buyer Information & Follow-Up Strategy

It’s not just about the connections you make during the show, but how you follow up afterward. Have a system in place to capture buyer information for future communication and deal follow-ups.

  • Must-have: Contact forms or digital systems to collect buyer information (business cards, emails, etc.)
  • Pro tip: Set a goal to follow up with every qualified lead within 48 hours post-show to keep momentum going.

8. Staff Training & Coordination

Your team is the face of your brand, so they should be well-versed in your products, pricing, and brand story. Ensure everyone is on the same page and ready to engage with potential buyers in a professional and friendly manner.

  • Must-have: A well-trained team with clear roles and responsibilities during the show
  • Pro tip: Conduct a pre-show briefing with your team to go over goals, key talking points, and daily schedules.

9. Exhibitor Badge & Booth Assignment

Before the show, ensure you’ve received your exhibitor badges and booth assignment details. These will be essential for setting up and gaining access to the venue during early setup hours.

  • Must-have: Exhibitor badges, booth number confirmation, and setup time details
  • Pro tip: Arrive early on setup day to familiarize yourself with the venue layout and set up without rushing.

10. Shipping & Logistics

If you’re shipping products, displays, or equipment to the show, make sure all logistics are handled in advance. Confirm delivery times and locations to avoid any delays on setup day.

  • Must-have: Shipping information, including tracking numbers and delivery timelines
  • Pro tip: Double-check that all items are labeled clearly with your booth number and contact information to ensure smooth delivery.

11. Show Specials & Incentives

Offering exclusive show deals, giveaways, or raffles can attract more buyers to your booth. Whether it’s a discount on orders placed during the event or a prize drawing, these incentives can boost engagement.

  • Must-have: Show specials, exclusive discounts, and promotional offers
  • Pro tip: Promote your show specials on social media and signage at your booth to drive traffic.

12. Hotel And Travel

Make sure your travel and accommodation arrangements are sorted well in advance.

  • Must-have: Hotel reservation and travel itinerary
  • Pro tip: Take advantage of ILOE Studios' partnerships for discounted hotel stays or shuttle services.

13. Networking Tools

Trade shows are about building relationships as much as they are about sales. Come prepared to network with fellow exhibitors, buyers, influencers, and industry professionals.

  • Must-have: Business cards, digital contact forms, and LinkedIn ready for connections
  • Pro tip: Attend social events, panels, and networking sessions to broaden your connections and increase your brand’s visibility.

14. Your Brand Story

Prepare your team to communicate your brand’s unique story and key selling points in a concise and impactful way. Buyers want to understand not just your products, but your brand’s mission, values, and what sets you apart from the competition.

  • Must-have: A clear, compelling brand story and elevator pitch
  • Pro tip: Use your booth design and materials to visually tell your brand’s story, from heritage to future goals.

15. Energy & Enthusiasm

Trade shows can be exhausting, but maintaining high energy and enthusiasm throughout the event will keep you and your team engaged with buyers and exhibitors alike.

  • Must-have: Positive attitude and plenty of rest before the show
  • Pro tip: Bring snacks, water, and anything else that keeps you energized throughout the day!

Bonus Tips for a Successful ILOE Studios 2025:

  • Get Involved in Panels & Events: If there are opportunities for exhibitors to participate in panels, workshops, or presentations, don’t miss out! These events can increase your brand’s visibility and authority.
  • Track Your Leads: Keep detailed notes on conversations with potential buyers so you can reference them when following up. This personalized approach will make your outreach more effective.
  • Engage with the Event’s Hashtags: Use ILOE’s official event hashtags to gain more exposure during the show and connect with attendees and buyers.

Ready to Showcase Your Brand at ILOE Studios 2025?

ILOE Studios is more than just a trade show—it’s an unparalleled platform for building relationships, showcasing your brand, and growing your business. With this checklist, you’ll be well-prepared to make the most of this exciting event and leave a lasting impression on attendees. We’re looking forward to seeing you in Rosemont!

Torna al blog